In day-to-day operations, online faxing has been an integral way of communicating and sending out correspondence. However, not everyone has adapted to the modern features for convenience.
This is where the HP 920 Fax Machine, a robust hybrid of sophisticated technology and user-friendly design, is a valuable addition to any professional setting due to its modern features. Notable for its error correction mode (ECM), inbuilt scanner, and security features, the HP 920 fax machine advances traditional faxing into a more streamlined, reliable, and secure process.
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Key Features of the HP 920 Fax Machine
Error correction mode (ECM)
The error correction mode (ECM) is one of the key highlights of the fax machine HP 920. This technology aims to maintain the quality of transmissions despite unfavorable conditions. In a standard fax transmission, any disturbance in the phone line can cause a loss of data or distortion in the output.
ECM mitigates these issues by dividing the data into blocks, each carrying its own code for validity. If the fax machine at the receiving end detects any irregularity, it requests a resend of the problematic blocks, ensuring error-free delivery. This drastically reduces the need for re-faxing entire documents, thereby saving time and increasing efficiency.
Inbuilt scanner
In addition to ECM, the HP 920 fax machine is equipped with an inbuilt scanner, increasing its versatility. This feature bridges the gap between hard-copy documents and digital formats, simplifying information management.
With high-resolution scanning capabilities, the HP 920 delivers clear, high-quality digital images, perfect for archiving or emailing. The inclusion of an automatic document feeder makes bulk scanning a breeze, highlighting the machine’s suitability for high-volume work environments.
Further enhancing its appeal is the scanner’s ability to accommodate different paper sizes and types, whether it’s a glossy photo or a standard letter. This flexibility makes faxing with HP 920 a practical choice for diverse document scanning needs.
Security features
Security, an important concern in today’s digital age, is another standout feature of the HP 920. The machine incorporates advanced security features to protect sensitive information during transmission. It offers password-protected faxing, ensuring only authorized personnel can send or receive documents.
It also includes an encrypted memory feature that ensures stored faxes are safe from unauthorized access. The HP 920 even allows for secure fax receipts, where incoming faxes are saved digitally and can only be printed after a secure code is entered, thereby maintaining confidentiality.
The HP 920 Fax Machine offers a remarkable blend of error-free transmission, flexible scanning, and stringent security measures, making it a valuable tool in any office setting. The ECM allows for accurate and efficient faxing, while the inbuilt scanner converts hard-copy documents into digital formats seamlessly.
Moreover, the machine’s security features safeguard sensitive information, reinforcing the user’s trust in the device. The HP 920 isn’t just a fax machine. It’s a testament to the evolution of office technology, offering advanced features that cater to the dynamic needs of modern businesses.
How to Use the HP 920 for Sending and Receiving Faxes
The HP 920 Fax Machine is engineered with user-friendly functionalities, allowing for seamless transmission of faxes.
To Send
- Ensure the device is connected to a telephone line and powered on.
- Place your document on the automatic document feeder with the printed side facing up.
- Enter the recipient’s fax number using the keypad and press the ‘Send’ button.
The machine scans the document and sends it digitally via the telephone line. If the error correction mode (ECM) detects any errors, it automatically resends the problematic portions, ensuring the recipient receives a complete, error-free document.
To Receive
- The machine rings a specified number of times before automatically answering.
- The incoming fax is then printed out, or if the secure fax receipt feature is enabled, saved digitally, and can be printed only after entering a secure code.
- This feature maintains the confidentiality of incoming faxes.
If the machine is out of paper or the print cartridge is empty, incoming faxes are saved in memory and can be printed later. By balancing sophistication and simplicity, the HP 920 facilitates effortless faxing, creating a smooth communication channel for businesses.
Advantages of Online Faxing Over Traditional Fax Machines
Receive faxes from anywhere
Online faxing presents numerous advantages over traditional fax machines, the most apparent being the elimination of physical constraints. With traditional faxing, both sender and receiver need a fax machine and constant access to a landline, which may not always be possible. Online faxing, on the other hand, allows users to send and receive faxes from anywhere via their computers or smartphones.
Storage and archiving
This also enables more accessible storage and retrieval of documents, as faxes can be digitally archived. Online faxing is environmentally friendly as it reduces paper waste, and it also cuts down on costs associated with paper, ink, and machine maintenance.
Security
As faxes can be sent and received directly to and from your email, reducing the risk of sensitive documents being left unattended. Furthermore, it allows for easy scalability, which is particularly beneficial for businesses experiencing growth.
With the rise of digital communication, online faxing aligns with the modern workplace’s needs, offering an efficient, cost-effective, and secure alternative to traditional fax machines.
Comparing the HP 920 Fax Machine and iFax: Which One is Better?
Choosing between the HP 920 Fax Machine and iFax largely depends on your specific requirements and circumstances. The HP 920 is a comprehensive, multi-functional tool, that offers error-free faxing with its error correction mode. It also has flexible scanning with its inbuilt scanner. It’s an ideal choice for environments that require high-volume faxing, scanning, and printing, and prefer physical documentation.
However, it necessitates maintenance costs for paper, ink, and the machine itself, and its usage is restricted by the need for a landline.
On the other hand, iFax, an online faxing service, provides a digital solution to faxing needs. It allows users to send and receive faxes from anywhere via their computers or smartphones, reduces paper and maintenance costs, and ensures easy digital storage of documents.
It offers scalability and flexibility, particularly useful for businesses undergoing growth. However, it relies on a stable internet connection and may not be suitable for those who prefer or require paper documents.
Feel free to sign up for an account or book a demo with iFax to learn more about how can this upgrade be beneficial for your day-to-day operations.
