Electronic faxing is the new norm for industries that rely on fax machines to securely deliver sensitive messages. When it comes to the best efax services, choosing among different qualified providers can be tough.
Here’s a breakdown of the pros and cons of the top electronic fax solutions to help you make a wise decision.
| Efax Software | Best For | Pricing | Key Strengths |
| iFax | Secure & compliant business faxing | Starts at $8.33/month | HIPAA compliance, digital signing, fax broadcasting |
| Dropbox Fax | Cloud-based faxing for teams & individuals | Starts at $9.99/month for 300 pages | Seamless cloud integration, team collaboration |
| SRFax | Healthcare & high-volume business faxing | Starts at $11.45/month (healthcare plans from $12.60) | HIPAA compliance, unlimited electronic fax storage |
| Retarus | Enterprise-grade secure faxing | Pricing upon request | High availability, compliance with HIPAA, GDPR, PCI-DSS |
| FAX.PLUS | Global faxing & mobile-friendly users | Starts at $6.99/month | International faxing, fax scheduling, Google Drive & Slack integration |
| RingCentral | Businesses looking for an all-in-one communications solution | Standalone fax at $27.99/month | Part of a unified communications suite |
Top Efax Software Solutions in 2025
1. iFax
iFax offers one of the best efax solutions for anyone looking for secure, affordable, and compliant digital faxing. It also comes with advanced features, such as fax broadcasting and digital signing, that make it an indispensable business tool.
Pros:
- Intuitive applications for desktop (Windows and macOS) and mobile platforms (iOS and Android), enabling users to send and receive faxes across various devices
- Sends faxes directly from email, enhancing convenience for users who prefer managing communications through their email client
- Automate faxes directly from your favorite business apps with powerful APIs and AI-powered faxing options
- Offers a free BAA and ensures compliance with HIPAA regulations, making it suitable for transmitting sensitive information in healthcare and other regulated industries
- Boasts a 4.8 average rating on leading review sites, with users highlighting its efficiency and ease of use
Cons:
- Advanced features and HIPAA compliance are available with higher plans only
Pricing: Plans start at $8.33 monthly
2. Dropbox Fax
Dropbox Fax is an efax solution from the same company known for its cloud storage solutions. It offers a free tier that lets you send 5 free fax pages monthly, making it ideal for occasional users.
Pros:
- Intuitive web-based platform
- Seamlessly integrates with popular cloud storage services like Google Drive, Dropbox, and OneDrive, allowing users to fax documents directly from their cloud accounts.
- Allows the creation of multiple sender accounts, making it suitable for teams and businesses
Cons:
- Lacks a standalone mobile application, which may be a limitation for users who prefer managing faxes on mobile devices
- HIPAA compliance is only available if you sign up with Dropbox Sign
Pricing: Paid plans start at $9.99 monthly for 300 pages
3. SRFax
SRFax is one of the leading efax service providers and has a solution specifically tailored to the healthcare industry. It has dedicated plans for healthcare companies so you can enjoy HIPAA-compliant faxing at affordable rates.
Pros:
- Designed with healthcare providers in mind, SRFax ensures compliance with HIPAA regulations, safeguarding sensitive patient information.
- Users can store unlimited faxes, facilitating easy access and record-keeping.
- Competitive monthly plans with huge page limits
Cons:
- No dedicated mobile app
- Doesn’t offer advanced features like digital signature tools
Pricing: Basic plans start at $11.45 monthly, while Healthcare plans start at $12.60 monthly
4. Retarus
Retarus is one of the popular efax systems designed for enterprises. However, the pricing and interface can be complicated for non-enterprise clients.
Pros:
- Robust infrastructure that ensures reliable and scalable electronic fax service, ensuring high availability and performance for business-critical communications
- Designed to meet stringent data protection standards, supporting compliance with regulations such as HIPAA, PCI-DSS, GDPR, and ENS
- Easily integrated into existing digital workplaces and business applications
Cons:
- Specific pricing details aren’t available, so you have to contact their sales team for detailed information
Pricing: Available only upon request.
5. Fax.Plus
Fax.Plus is an efax software for individuals and enterprises that lets you send faxes to over 180 countries and buy a fax number from 48 countries. It has dedicated mobile apps, making it ideal for faxing on the go.
Pros:
- Intuitive web interface and mobile applications
- Integrates seamlessly with services like Google Drive, Dropbox, and Slack, enhancing workflow efficiency
- Offers fax scheduling so you can set the correct timezone for your fax delivery
Cons:
- Some users have reported issues with customer support responsiveness and account management.
Pricing: Plans start at $6.99 monthly
6. RingCentral Fax
RingCentral Fax is a business-oriented efax solution that integrates seamlessly with the RingCentral Unified Communications suite. It is ideal for companies that need secure, internet faxing with advanced features like team collaboration, cloud storage integration, and enterprise-grade security.
Pros:
- Allows multiple users per account, making it ideal for teams
- Offers TLS encryption, HIPAA compliance, and fax transmission tracking
- Works with RingCentral VoIP, Microsoft 365, Google Workspace, and more
Cons:
- More expensive than other standalone efax services
Pricing: Standalone fax costs $27.99 for 3000 pages
How to Choose the Best Efax Software for Your Needs
Choosing an efax software depends on your specific requirements, whether you’re an individual, a small business, or a large enterprise. Here are key factors to consider:
- Businesses handling sensitive data should consider compliance with industry regulations such as HIPAA, GLBA, and GDPR.
- Look for email-to-fax and fax-to-email functionality since this is essential for ease of use
- If you need faxing on the go, ensure the efax service provider offers mobile apps.
- Check free page limits, overage charges, and international faxing costs to fully understand your monthly plans.
- Look for scalable plans to meet your faxing needs as your business grows.
- Check if you can port your existing fax number. Most efax service providers offer free fax numbers and free (or low-cost) number porting.
- Look for providers offering free trials or money-back guarantees to test the service before committing.
iFax: The Best Efaxing Software For Modern Businesses
Experience the convenience of modern faxing with iFax, the best efax solution for fast, secure, and reliable electronic faxing. Whether an individual, small business, or enterprise, iFax offers HIPAA-compliant security, seamless email-to-fax integration, and cross-platform accessibility to keep your communications efficient and hassle-free.
Say goodbye to outdated fax machines and enjoy internet faxing with encryption, mobile compatibility, and 24/7 support.
Start free today and discover why iFax is the top choice for faxing business documents.
