Contrary to popular belief, faxing isn’t obsolete. In fact, major industries like healthcare and finance continue to rely on this communication method due to its reliability, security, and compliance with strict regulatory standards. Yet, faxing today is far from the outdated machines you might remember.
With electronic faxing, you don’t need a clunky piece of equipment. You can fax files straight from your computer and even your mobile phone. eFax practically works like an email but with superior encryption, making it ideal for sensitive information transfers.
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The Cost of Traditional Faxing
Aside from better accessibility and convenience, electronic fax prices are relatively cheaper than those of their traditional counterparts. Let’s take a look at the cost of traditional faxing.
Fax machines
If you decide to stick to traditional faxing, you must invest in a reliable fax machine. While prices have dropped compared to the past, these machines are still a significant expense, typically ranging from $100 for the basic models to $300 for the most high-end versions.
However, the initial cost is just one part of the equation. As a piece of office equipment, fax machines experience wear and tear over time. Eventually, you’ll need to account for repair and maintenance costs to ensure long-term functionality. This cost can easily add up on its own.
Phone line
On top of the upfront cost of the fax machine, you need to have a dedicated phone line to transmit faxes. This means an additional monthly expense for the phone service, which can range from $20 to $50 per month, depending on the provider and plan. Additionally, if your business sends or receives a large number of faxes, long-distance or international faxing charges could apply, further adding to the overall expense.
Consumables
Consumables—such as paper, ink, and toner—are essential to the traditional faxing process and add to the ongoing costs. The amount you spend on these supplies depends on the frequency of fax use, meaning high-volume faxing can lead to higher recurring costs for paper and ink.
When you account for all the necessary components, running a traditional fax system in a small to mid-sized business generally costs between $600 and $1,000 per year. Needless to say, it can be quite hefty.
What Are Electronic Fax Prices?
Switching from traditional fax to eFax is a cost-saving move but also a step forward in efficiency and convenience. eFax operates digitally, so there’s no need for fax machines, consumables, or dedicated phone lines. Simply use your computer, smartphone, or tablet to send and receive faxes with the help of a reliable eFax service.
The importance of finding the right eFax service provider cannot be overstated. With so many options available in the market today, it’s easy to feel overwhelmed by the choices. To ease this process, we’ve put together a guide featuring top providers and their electronic fax prices, making it easier for you to compare and select the best fit for your needs.
iFax
There’s a reason iFax consistently earns recognition as the best fax software and receives glowing reviews on platforms like Capterra, G2.com, and Trustpilot. iFax delivers industry-leading eFax services to a wide range of users, whether for personal needs or businesses of all sizes.
By combining user-friendly design with powerful features, iFax strikes the perfect balance between functionality and simplicity, making it the go-to choice for modern faxing.
Key features:
- HIPAA-compliant with free BAA signing
- Sleek and modern interface that’s easy to navigate
- Third-party integration
- OCR, data extraction, and generative AI
- Dedicated mobile and desktop app
Electronic fax prices:
- iFax Basic: $8.33 per month
- iFax Plus: $16.67 per month
- iFax Pro: $25 per month
Note: All plans are billed annually.
Fax.Plus
A household name when it comes to electronic faxes, Fax.Plus is one of the most tried-and-true service providers, with thousands of users worldwide. It boasts a simple and easy-to-use platform, offering users a no-fuss, no-frills experience.
Fax.Plus is ideal for those looking for something more straightforward and basic. The whole setup process is relatively easy and hardly requires any technical expertise.
Electronic fax prices:
- Third-party integrations
- Toll-free fax numbers
- Email-to-fax functionality
- Unlimited storage
Electronic fax prices:
- Fax.Plus Basic: $6.99 per month
- Fax.Plus Premium: $13.99 per month
- Fax.Plus Business: $27.99 per month
RingCentral Fax
If you want a more comprehensive solution that’s not limited to electronic faxing, RingCentral is worth a look. It’s a flexible solution that can be upgraded into a full-scale call center platform if necessary. This means you can easily switch from an eFax solution to an all-in-one communication platform in minutes.
RingCentral is great for businesses looking to expand but needs a simpler faxing solution for the time being.
Key features:
- Best for high-volume faxing
- Intuitive user interface
- Robust security and encryption features
- Excellent customer support
Electronic fax prices:
- RingCentral Fax 1500: $17.99 per month
- RingCentral Fax+Phone+Video: $34.99 per month
How Much Can You Save with eFax?
There is no denying that an eFax solution costs way less to use than its traditional counterpart. On average, electronic fax prices range from $10–$15 per month for the basic plans, making it a cost-effective choice for most users. For those with greater faxing needs, advanced plans offer higher allowances and features at slightly higher prices, still providing excellent value.
The flexibility of electronic faxing pricing ensures that businesses and individuals can find plans tailored to their needs. For example, some eFax providers offer pay-per-fax or one-time fax, which allows users to only pay for the faxes they send or receive.
Overall, businesses can save hundreds of dollars each year by switching to eFax. But more than the cost savings, you can rid yourself of the headache that comes with maintaining a machine and the other issues that come with traditional faxing.
Advantages of eFax Over Traditional Fax
Apart from the significant difference between operational costs, eFax offers far more advantages than traditional faxing. Here’s why you should make the switch:
Security
Many, if not most, eFax solutions use robust security measures, such as encryption, to ensure safe fax transmissions. This means only the intended recipient can access the files.
As this solution is completely digital, you can significantly reduce the risk of lost or stolen documents. This is particularly ideal for industries like healthcare where data privacy is crucial.
Accessibility
Traditional faxing requires you to stand by your fax machine if you’re expecting a transmission or if you’re going to send one. Well, with eFax, you can send and receive faxes no matter where you are. You are no longer tied to a clunky piece of equipment. All you need is your laptop or even your mobile phone.
Cloud storage
With eFax, you no longer have to deal with piles upon piles of physical documents. Everything is stored online. Aside from reducing clutter, it’s also easier to organize your files when digital. Document retrieval is also a breeze with electronic faxing.
Is Electronic Faxing Worth the Cost?
Definitely! With electronic faxing, you get a cost-effective and efficient alternative to outdated traditional systems. It costs far less to operate, with flexible monthly plans and no need for expensive equipment. Add in the benefits of enhanced security, cloud storage, and mobile accessibility, and it’s clear why eFax is a game-changer.
For anyone seeking a smarter, more economical faxing solution, eFax is the way to go.
Are you ready to make the switch? Sign up to iFax today and experience all the benefits of electronic faxing.
