Enterprise Cloud Faxing: 5 Key Benefits and How It Works

Organizations can now leverage cloud fax services to minimize operating expenses. Instead of fax machines, mobile apps designed with business fax features allow employees to send and receive faxes from a phone or computer.

By choosing an enterprise fax solution, you simplify faxing for your teams which also has a positive ripple effect on your clients. Thus, teams become more productive and more efficient with the right tools.

So, how does the enterprise cloud fax service work? Your staff no longer needs to print faxes and manually place each paper inside the document feeder. Through enterprise cloud faxing, you can effortlessly fax all your documents online.

What is cloud fax?

Cloud faxing is a method of sending and receiving faxes over the internet (ie. through the “cloud”). Cloud faxing doesn’t require physical fax machines.

Table of Contents

What Is Enterprise Cloud Faxing?
How Does Cloud Faxing Work?
What Are the Key Benefits of Using an Enterprise Cloud Fax Service?
What Is a Secure Enterprise Faxing Service?
What Enterprise Cloud Fax Service Is HIPAA-Compliant?
Is There an Enterprise Cloud Faxing Solution for Healthcare Providers?
Why Should You Use an Enterprise Cloud Fax Service Like iFax?
Final Thoughts

What Is Enterprise Cloud Faxing?

Enterprise cloud faxing is a cloud-based fax solution intended for corporations and enterprises. The goal is to provide a secure, reliable, cost-effective cloud faxing service capable of sending and receiving high-volume faxes.

Rather than catering to individuals, enterprise cloud fax services typically provide scalable platforms that can handle large teams.

How Does Cloud Faxing Work?

Cloud faxing or online faxing is a modern faxing technology that is purely cloud-based. It transmits faxes over the internet instead of a telephone network. Furthermore, the data isn’t stored locally but on a remote server.

With cloud faxing, your business can fax documents online without using a fax machine. There’s also no need to connect to a telephone network. For cloud faxing to work, you’ll need a reliable cloud-based faxing solution tailored to fit your business needs.

Regarding cloud-based faxing, here are some key points to consider:

It uses the internet to send and receive faxes.
It does not need a fax machine to function.
There is no need to connect to a dedicated phone line.
It should work on any device that has access to the internet.
It can run on multiple platforms, including mobile platforms like Android and iOS.
You can use cloud-based faxing to fax from anywhere, using only your smartphone or computer.

What Are the Key Benefits of Using an Enterprise Cloud Fax Service?

Choosing to use an enterprise-grade cloud fax service has its own set of perks and benefits. Find out how cloud faxing can benefit your business and boost the productivity level of your teams.

1. Accessibility

Unlike traditional faxing, enterprise cloud faxing does not rely on fax machines. Through an enterprise cloud fax service, you can have your staff or team send and receive faxes using any device such as a Mac or PC.

There’s no need to procure any hardware or faxing equipment. Simply set up the enterprise cloud fax service on a computer using an app or fax software.

Moreover, most cloud-based fax solutions will automatically sync data. There’s no need to migrate files manually from one device to another. You can even have the fax software installed on multiple computers.

This way, your employees can send and receive faxes from their workstations. There’s less waiting and more time to focus on other important work.

2. Improves Workflow and Boosts Your Team’s Level of Productivity

With enterprise-grade cloud faxing, workers can simplify their faxing tasks and eliminate obstructions such as dealing with junk faxes. Besides, faxing on the cloud means faxing documents digitally.

There’s no need to deal with time-consuming paperwork or waste precious time refilling empty ink cartridges. More importantly, enterprise cloud faxing can drastically improve the processing time of sending and receiving faxes.

You can expect the faxes to arrive almost instantly. Faxing without delays can help improve workflow and boost your team’s level of productivity.

3. Secure Fax Transmissions

Enterprise-grade cloud fax services use the highest security measures to protect the fax transmissions regardless of your employees’ device. Most enterprise fax services use military-grade 256-bit AES end-to-end encryption so you can confidently send even the most sensitive information.

This level of encryption is the international standard. It uses symmetric keys to prevent hackers, bureaus, and cyber attackers from acquiring the information being transmitted online.

4. Secure Fax Storage With Easy Document Management

Most enterprise fax solutions provide a secure and modern platform where users can store, access, and manage files. With enterprise-grade faxing, you can have your workers access an online dashboard or online interface where all fax documents are securely stored.

This way, it’s easier to search for documents and sort out records of fax transmissions. Most enterprise-grade cloud fax services secure their platforms using advanced-level security. This way, you’ll feel more at ease knowing your data and privacy is protected and not at risk of being leaked or stolen.

5. Reliable and Cost-Effective

Using an enterprise cloud fax solution is not only secure but also cost-effective. It eliminates the need to purchase faxing equipment or spend more money on ink, paper, and other maintenance for the machine.

This way, you can cut down on business expenses. You’ll also gain the advantage of having more budget to spend on projects that help increase sales and promotes growth.

Knowing the hidden costs of owning fax machines, having a reliable enterprise fax solution for businesses is a far better option.

Here are more reasons why cloud faxing is better when it comes to lowering business costs:

It eliminates the need for storage spaces. There’s no need to buy bulky file cabinets and document organizers.
There’s no need to pay for machine maintenance or expensive repairs.
It eliminates the need to purchase fax supplies such as ink and paper. Through this, your business can advocate paperless faxing. This way, you can also develop a deeper relationship with your customers who resonates with your advocacy.
It reduces the time spent waiting for faxes to be sent or received.
You can process fax documents even if you’re not in the office.

What Is a Secure Cloud Faxing Service?

A secure cloud faxing service provides a way to send and receive faxes without a physical fax machine. The service uses the internet to send and receive faxes. This can be a big advantage for businesses with remote employees or travel frequently.

A secure cloud faxing service also offers increased security because the data is encrypted when transmitted over the internet. It means that it’s much less likely that the data will be intercepted by someone who shouldn’t have access to it.

When choosing a secure cloud faxing service, check that the provider uses SSL (Secure Sockets Layer) or TLS (Transport Layer Security) to encrypt the data.

It would help if you also looked for a provider that offers two-factor authentication, which adds an extra layer of security by requiring you to enter a code from a mobile device in addition to your password.

Knowing how a cloud fax service secures stored data is also important. It should have the strictest measures to protect your information from all possible cyber threats such as malware and viruses.

What Cloud Faxing Service Is HIPAA-Compliant?

Full HIPAA compliance is necessary for businesses looking for a cloud faxing solution to transmit sensitive documents containing PHI (protected health information), such as medical records and other patient information.

It is important to note that not all online faxing services have full HIPAA compliance.

To ensure that your business complies with the requirements, you’ll need an enterprise cloud fax service like iFax. With iFax, you can securely send and receive faxes that are fully compliant with the laws of HIPAA and GLBA.

On top of that, iFax also uses military-grade 256-bit end-to-end encryption to secure your fax transmissions.

Is There an Enterprise Cloud Faxing Solution for Healthcare Providers?

Enterprise cloud fax services are not just for businesses but also healthcare providers. After all, healthcare providers also process and fax documents regularly.

Plus, they must ensure the security and privacy of these documents at all times. When it comes to this, choosing a secure and reliable cloud fax service truly makes a difference!

When it comes to enterprise cloud faxing, medical and healthcare providers have ample choices. One good example is iFax. iFax provides an enterprise cloud fax solution that is fully compliant with HIPAA. It allows healthcare providers to send and receive faxes with protected health information.

Furthermore, iFax secures all of its fax transmissions using 256-bit AES encryption.

Why Should You Use an Enterprise Cloud Fax Service Like iFax?

iFax is one of the many enterprise cloud fax services in the industry, providing online fax services for businesses and professionals alike.

With iFax, your employees can access a secure faxing platform that’s easy and convenient. You can even have them send and receive faxes directly on their mobile phones.

By availing iFax enterprise plans, you can even have dedicated fax numbers set up for different departments.

Furthermore, iFax’s enterprise cloud fax services are fully HIPAA-compliant. iFax takes data security and privacy seriously, and our software is designed to meet the highest data protection standards.

We encrypt all data in transit using SSL/TLS, and we maintain robust physical and electronic security measures to protect information from unauthorized access.

In addition, we have implemented strict controls on employee access to customer data. Only employees who need access to customer data to perform their job duties are granted access, and all employees must undergo training on data security and privacy.

As a result, you can be confident that your confidential information is safe when you use iFax’s cloud fax services.

Final Thoughts

Nowadays, businesses and enterprises must be flexible to adapt to modern needs. With enterprise cloud faxing, your business can easily cater to more customers while keeping up with high-volume faxing demands.

The key is choosing an enterprise cloud fax service that’s secure and reliable and helps lessen your business operating costs. Does your business need a reliable but affordable enterprise-grade cloud faxing solution?

Try iFax for enterprises! With iFax, you can ensure that all your faxes are securely sent and received through its military-grade 256-bit AES end-to-end encryption that’s not just HIPAA-compliant but also GLBA-compliant.