Do Faxing Apps Work?

Here’s the dilemma – you have to send a fax pronto, but you don’t have access to a traditional fax machine. You remember a colleague waxing lyrical about faxing apps and you wonder – do faxing apps work?

Faxing Apps Benefits

1. Fax is legally admissible
2. You don’t have to change your fax number
3. Online fax is easy
4. Online fax is secure
5. It saves you time
6. It saves you money
7. Archive your fax safely
8. Send to multiple recipients
9. Multiple email addresses
10. Digital signatures

Benefits of Using Faxing Apps

1. Fax is legally admissible

If you need to send or receive legally admissible documents, fax will stand up in court, email won’t. But aren’t online faxes sent and received through email? Well yes, but it’s encrypted end to end, whereas your regular email isn’t.

2. You don’t have to change your fax number

If you have an existing fax number and you’re loath to change it, you don’t have to. Once you set up an account with an online fax service provider, you’re usually given the option to keep your existing fax number.

Nobody likes changing their digits, so why should you?

3. Online fax is easy

Here’s the thing, faxing is easy; online faxing is even easier.

• You don’t have to hang around the fax machine waiting for your turn.
• You don’t have to wonder if your fax got to where it needed to go.
• You don’t have to find a fax machine if you don’t have one to hand.
• You don’t have to worry about data breaches or unauthorized eyes getting access to your sent fax.

With faxing apps you simply download the fax app to your phone, scan the document you need to send, or select the images from your gallery or wherever they’re stored on your phone, enter the recipient’s fax number and send.

You don’t even need to get out of bed to send a fax. It’s that easy.

4. Online fax is secure

Can you, hand on heart, say that every fax you’ve ever sent has never breached data protection?

How do you know that each and every fax you ever shared reached its destination?

How do you know if the fax you sent didn’t sit in the print out tray for an entire afternoon for anyone walking past it to read?

With online faxing you are safe in the knowledge that every fax you send is secure. The online fax is sent directly to your email inbox where only you or your team have access – you decide who can see private faxes, guaranteeing confidentiality, security and privacy of the information contained therein.

5. It saves you time

Sending fax online saves you time and increases your business productivity because you no longer have to hang around waiting for your turn to use the fax machine. In fact, with online faxing you can fax from anywhere, to anywhere.

You are no longer beholden to your fax machine – if it goes down you aren’t left in the lurch. No more paper jams. No more needing toner replacements. No more dealing with lost faxes. Sending and receiving faxes has never been so efficient and stress free.

6. It saves you money

If sending online faxes saves you time, it also saves you money.

• You don’t have to pay someone to send your faxes, you can do it from your phone with the touch of a button.
• You don’t have to purchase a fax machine.
• You don’t have to rent a phone line.
• You don’t have to pay a maintenance person to come round and service the machine.
• You don’t have to pay for toner or paper.
• You don’t have to pay for ink.

When you fax online, everything is done digitally. Making it not just a budget friendly option, but an environmentally friendly one too.

7. Archive your fax safely

No more do you have to hunt around for received faxes. When you send fax online every inbound or outbound fax is stored, chronologically, in a cloud storage account for ease of purpose.

You can quickly look up faxes, check to see if they’ve been received, view confirmation receipts and check out time and date stamps, all from your mobile phone.

8. Send to multiple recipients

Who has time to send the same fax to multiple recipients? With online fax apps you can quickly, efficiently and easily send one fax to multiple recipients at the same time. Collaboration and productivity has never been so good.

9. Multiple email addresses

This isn’t the same benefit as above.

What multiple email addresses means is you can open one fax subscription and connect multiple email addresses to it, so you don’t have to take out an online fax subscription for every member of your team. 

You have one fax number that you give everyone on your team access to. No more paying unnecessarily for faxing services you don’t use.

10. Digital signatures

You don’t have to hunt down a wet signature with online faxing. A digital signature is as legally binding as a wet ink signature. Make sure your chosen online fax provider has a digital signature feature and you can sign faxes from your mobile or your desktop and fax it straight back.

Final Thoughts

There are so many advantages to using online fax services, so the next time you have to send a fax, check them out for yourself.

Sending a fax online is easy – simply check out the plethora of online faxing apps via the app store or google store, some are available only for Apple, some for Android – pick the one that is right for you.

Choose the tier subscription that suits your fax needs and fax away. Some online fax providers offer a free fax service, and if you only need to send one or two faxes per month, this could be the solution you need.

Either way, once you’ve gone online fax, you won’t go back. You’ll wonder why you stuck with old fashioned faxing technology for so long.