Faxing in a corporate setting involves a secure and often regulated process. While fax remains a vital part of the corporate workflow, it has since evolved, with many corporations shifting to efax or electronic fax solutions instead of fax machines.
This post goes deeper into what makes efax corporate faxing a modern, efficient, and compliant alternative.
Why is it best for businesses to choose cloud-based corporate faxing solutions?
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Corporate Efax Plans vs. Personal Fax Plans
What’s the difference?
While serving the same core purpose of sending and receiving faxes, corporate electronic fax plans cater primarily to enterprises or businesses that require reliable, secure, and scalable fax solutions. Personal fax plans best suit professionals or small companies with minimal faxing needs.
Corporate efax plans offer higher monthly fax volume limits or unlimited faxing options. These plans often include more robust security measures, such as encryption and compliance with industry regulations for safeguarding sensitive information.
Feature-wise, efax corporate solutions offer advanced features such as toll-free fax numbers, broadcast faxing, Zapier and Salesforce integrations, and Fax API.
The table below outlines the key differences between electronic fax for corporate use and faxing solutions for personal or small-scale use.
| Corporate Efax Plans | Personal Efax Plans | |
| Best suited for | Enterprises, businesses, teams | Individuals, small businesses, occasional fax users |
| Fax Volume | High or unlimited monthly limits | Low monthly limits |
| Security | Robust encryption, compliance with regulations (e.g., HIPAA, GLBA) | Basic encryption |
| Features | Advanced CRM integrations, broadcast faxing, fax OCR and automation, Fax API | Send and receive faxes online and via email |
| Customization | Dedicated fax numbers, toll-free numbers, fax page branding | Standard fax templates and cover pages |
| Support | Priority 24/7 support, dedicated account management | Standard email and chat support |
| Cost | Scalable volume-based efax corporate plans | Pay per fax, fixed monthly subscriptions |
Key Features to Look for in a Corporate Efax Solution
Corporate fax solutions differ in features. Choosing one that meets specific needs and compliance requirements gives your business an edge. Not only does it modernize fax workflows, but it also streamlines document exchange while cutting costs.
Here are some essential corporate efax features to look for:
Security and Compliance
- Encryption: Look for a fax solution that offers robust end-to-end encryption for ultimate security.
- Compliance with established guidelines: The corporate fax service provider must ensure compliance with specific industry and regulatory laws such as HIPAA, GDPR, and GLBA.
- Audit trails: There should be a way to log and monitor faxes sent and received for compliance and internal tracking purposes.
Scalability and Ease of Use
- Easy to set up and use: Consider whether the fax platform offers a straightforward setup and faxing process. Looking for a corporate efax solution that requires minimal training and allows users to start sending and receiving faxes quickly.
- Team collaboration and user management: Check if the solution can accommodate unlimited users and whether there are options for managing user roles with varying access levels.
- Integrations: There should be options allowing fax integration into existing tools and systems, such as email, CRMs, ERPs, EHRs, and other business management software.
Document Management
- File compatibility: The solution should support various document formats, such as PDFs, DOC, and DOCX files.
- Cloud storage: Look for a corporate fax solution that offers secure cloud storage for faxes, with easy retrieval, search, archiving, and reporting features.
Advanced Faxing Options
- Fax broadcasting: There should be an option to send fax broadcasts to multiple recipients or a custom list of recipients. iFax, for example, offers bulk faxing with the option to preview fax broadcasts with custom mail merge fields before sending.
- Email faxing: Sending electronic faxes in a corporate setting can be streamlined using advanced email faxing and fax-to-email features.
- Fax forwarding and scheduling: These features help improve workflow flexibility, optimizing fax delivery without manually monitoring or managing each transmission.
Reliability and Support
- Uptime: Ensure the service provides high uptime guarantees (99.9% or higher) and has backup solutions in case of server failure.
- 24/7 Support: Access to round-the-clock customer support is crucial for resolving issues quickly, especially for businesses operating outside standard office hours.
- Flexible pricing: Look for a corporate electronic fax provider that offers flexible pricing tiers to accommodate varying fax volumes, user needs, and business sizes.
Benefits of Using Electronic Fax for Corporations
Electronic fax for corporate use offers several benefits, including:
Enhanced business operations
Switching to a corporate efax plan can speed up document exchange, with the option to send and receive faxes anywhere, anytime. It also boosts workflow efficiency and improves productivity, significantly reducing errors and delays.
Improved security
Electronic faxing can protect sensitive corporate documents using strong security safeguards and strict compliance with data privacy regulations. It also ensures that businesses comply with the standards of secure document exchange, avoiding data breaches that could potentially lead to costly penalties.
Cost efficiency
Eliminating fax machines and copper landlines can significantly reduce operational expenses. Faxing online lowers overhead costs and increases savings. Companies can allocate resources more effectively without investing in costly hardware. There’s no need to set a budget for paper supplies, copper line subscriptions, and expensive fax machine repairs.
Which iFax Plan Is Best for Businesses and Corporates?
iFax offers transparent and scalable pricing that is ideal for businesses of all sizes. Its pricing tiers range from Basic to Plus and Pro plans in monthly and annual subscriptions.
The Pro Plan offers the most benefits for businesses and corporates. It’s best for companies that require scalable efax corporate solutions as its features can be tailored to meet specific faxing demands.
The Pro corporate fax solution includes access to premium features such as:
- AI-assisted Fax OCR, Generative AI
- Fax scheduling and forwarding
- Broadcast faxing and fax by email
- Smart folders sync with Google Drive, OneDrive, Dropbox
- Fax annotation tools, electronic document signing
- Integrations with Salesforce, HubSpot, and over 6000 apps
- Developer-friendly Fax API
Learn more about how business fax works with iFax. Request a demo.
