Many startups are opting for online fax services instead of traditional fax machines. However, with so many options available, finding a trusted online fax solution can take time.
This list rounds up the best online fax services for startups, considering their features, security, and cost. See below and find which one is best suited for your startup business.
Top Online Fax Solutions for Startups in 2024
1. iFax
iFax has been a trusted online fax partner for startups, offering the best features while considering startup costs. Its abundant features can easily meet your needs for flexibility with fully scalable fax plans that cater to your specific business demands.
Consistently voted the best fax software and rated excellent by its customers on Capterra, G2.com, and Trustpilot, iFax has earned a solid reputation for being a reliable and cost-effective online fax solution.
Key features:
- HIPAA-compliant with free BAA signing
- Fax by email, iOS, Android, Windows, and Mac
- Branded company page
- Fax broadcasting to unlimited recipients
- Free number porting
- Programmable API
- OCR, data extraction, and generative AI
- Digital signatures and team collaboration
- Integrates with Zapier, Google Drive, Dropbox, Slack, and more
- 24/7 customer support
Price/month
- Free
- Plus: $16.67
- Pro: $25
- Custom
2. Dropbox Fax
Who has yet to hear of Dropbox? The well-known cloud storage provider also offers an online fax service. Dropbox Fax, formerly HelloFax, is another reliable online fax for startups. It provides most of the features startups need and four subscription plans.
Startups can enjoy international faxing, app integration, and other convenient features. However, this service is a bit more expensive than iFax, considering its list of features.
Key features:
- Electronic signatures
- Cloud storage
- Integrates with Dropbox, Google Drive,
- Microsoft Word, and more
- Email to fax
- Fax number porting
- Multiple fax recipients
- Free 30-day trial
Price/month:
- Free
- Home Office: $9.99
- Professional $19.99
- Small Business: $39.99
3. FaxBurner
FaxBurner is a mobile-first online fax provider that became popular for its free fax service. You only need to set up a free account and download the iPhone app. You can request a fax number and keep it for 24 hours. If you want to keep your number, simply upgrade your plan.
Startups should subscribe to the Premier or Professional plan. The features are limited compared to iFax, but it gives you access to basic fax functions at an affordable price.
Key features:
- Free toll-free fax number (expires after 24 hours)
- iPhone and iPad app
- Fax by email
- Send and receive up to 2,000 pages per month
Price/month:
- Free
- Professional: $12.95
- Premier: $22.95
4. WiseFax
WiseFax offers a pay-as-you-go online fax service for startups. The cost of faxing varies, depending on the recipient’s location and the number of pages.
Like iFax, this service allows you to send faxes worldwide, receive fax notifications, and track the status of your faxes. Startups will enjoy convenient faxing features such as contrast enhancement and edge detection, which allow you to send better-quality faxes.
Key features:
- Fax by email, iOS, Android, Windows, and Mac
- Integrates with Google Drive, Google Docs, Gmail, Microsoft Word, and more
- Edit and sign documents digitally
- Enhance your fax documents
- Number porting
Price:
- 1 Fax token ($1.00) per page to the United States, Canada, and most EU countries
- Fax token packages are available
5. SRFax
SRFax offers online faxing for any business in the United States and Canada, including startups. Like iFax, it offers HIPAA compliance and solutions for small teams and individual users. Its most significant advantage is the number of fax plans it provides, so you can find one that fits your budget and business type.
Key features:
- HIPAA compliant with BAA (healthcare plans only)
- OCR and API
- Printer driver
- Number porting
- Multiple users
- Fax storage
- Fax via email
Price/month
- Basic Plus $9.70
- Standard Lite: $12.65
- Standard: $18.50
- Standard Professional: $53.70
- Healthcare Lite: $10.70
- Healthcare Basic: $13.65
- Healthcare Standard: $35.15
- Healthcare Professional: $117.20
The Importance of Online Faxing for Startups
Startups need to be efficient, flexible, and cost-effective to succeed. One tool that can help with these goals is an online fax solution. Here are some reasons why it’s worth the investment:
Saves money
Online faxing for startups eliminates the need for physical equipment, a dedicated phone line, and paper supplies. You can use your mobile device or computer to send and receive faxes. This is a more cost-effective option, particularly for new businesses just getting off the ground.
Additionally, online fax solutions often offer flexible pricing plans, so you can choose a plan that fits your budget. The cost savings associated with online fax solutions can be a significant advantage for startups looking to reduce overhead costs and increase efficiency.
Convenient
Online fax lets you send and receive documents from anywhere, anytime, as long as you have an internet connection. Some providers even offer cross-platform support, so faxing using multiple devices is possible. Some fax apps, however, are only accessible on mobile. Choose whichever method works best for your startup.
With online fax, you don’t need to keep physical copies of your faxes. Everything’s stored in the cloud for easy access, which is a great feature for entrepreneurs who work from home or remotely. You can even send and receive faxes outside business hours.
Secure
Security is a critical concern for startups, especially those handling sensitive information such as financial data, personal information, or confidential documents. Fortunately, online fax solutions offer enhanced security features that help protect against data breaches and ensure that only authorized parties can access transmissions.
Online fax solutions typically use encryption, which helps prevent interception and data theft. Other security measures, such as password protection, audit logs, and two-factor authentication, also help enhance security.
Efficient
Online faxing solutions for startups improve efficiency by automating fax processes. You can schedule faxes to be sent later, set up automatic reminders, and track delivery statuses in real time, reducing the need for constant follow-ups.
In addition, online fax solutions provide greater control over your fax communications. You can easily monitor incoming and outgoing faxes, track who viewed or signed documents, and quickly respond to any issues or questions.
Environmentally friendly
Traditional fax solutions require paper, which is costly and contributes to significant paper waste. In contrast, online faxing reduces paper waste. All documents are sent and received digitally. Only print them when you need them.
Moreover, online fax reduces electronic waste. The World Counts shows that the world generates 40 million tons of e-waste yearly, equivalent to 800 laptops every second. Online fax does away with the need for physical fax machines or ink cartridges, effectively reducing plastic, metal, and chemical consumption.
Third-party integrations
Integration with other apps eliminates the need for manual data entry and reduces human errors. Integrating fax with other business tools and systems allows you to automate fax workflows and easily share information across different platforms.
Many online fax solutions can be integrated with various email platforms, including Gmail, enabling you to fax directly from your email account. Moreover, you can also incorporate online fax into your document management system and CRM platforms to create a more centralized database.
