| Monthly Pricing | HIPAA Compliance | Fax Scheduling | Inbuilt eSignature | International Fax Number | |
| RingCentral | $22.99 | Yes | Yes | Yes | Yes |
| HelloFax | $9.99 | Yes | No | Yes | No |
RingCentral has a dedicated line of security protocols, such as encryption and fax blocking, to ensure its users comply with HIPAA while using the service. Moreover, covered entities and business associates can request a Business Associate Agreement (BAA) for secure fax transmissions involving PHI.
As for HelloFax, you must subscribe to a Dropbox Sign Standard or Premium plan to enjoy HIPAA compliance. Like RingCentral, this fax service requires users to sign a BAA before sending documents with sensitive patient health data.
The Basic plan for RingCentral starts at $22.99 per user per month. However, you need to upgrade to the Advanced plan at $25 monthly for other premium features like unlimited internet fax. The said plan also comes with unlimited video conferencing and internal team messaging.
As for HelloFax, you can choose from its three flexible plans: Home Office, Professional, and Small Business. The basic plan starts at $9.99 monthly, while the Professional plan costs $19.99 monthly. As a RingCentral alternative, HelloFax allows users to experience premium features such as eSignatures, cloud integration, and international faxing for free.
RingCentral lets you pick your desired time and date whenever you want to send your faxes. All you need to do is enter your recipient details, attach the files you want to include in your fax, and click Send Later to confirm the scheduled fax.
Unfortunately, HelloFax does not support fax scheduling. You can only do real-time faxing, meaning you must manually send your faxes at the exact date or time you want them delivered.
RingCentral’s Programmable Fax API helps with ensuring high-volume scalability and deliverability. You can send API requests for fax transmissions from 29 different file formats. You can also resend or forward faxes to other recipients despite busy signals.
For HelloFax, there’s a dedicated Dropbox API that you can integrate with your existing workflows. This allows your document management software to send faxes seamlessly without manual faxing.
With RingCentral, you can digitally sign faxes related to consent and PHI disclosure with ease. Note that its eSignature feature is only available for legal forms, which include letters of authorization and transaction forms.
HelloFax is a good RingCentral alternative that allows digital signatures for any document type. It uses Dropbox Sign to add legally binding signatures to contracts and agreements. After signing, you and your team members can access the signed documents in one centralized platform.
RingCentral allows users to send faxes to up to 50 recipients for bulk faxing. However, you must first submit the Credit Card Authorization Form (CCAF) to RingCentral to activate the fax broadcasting feature. Afterward, the fax service will conduct a one-time verification procedure for fax broadcasts.
Meanwhile, a HelloFax free account does not allow you to receive or send faxes simultaneously to multiple recipients. You must upgrade to a paid plan to access this feature, yet the service doesn’t clarify whether it allows the creation of broadcast lists for fax campaigns.
Faxing these days has relied primarily on digital, wherein sending faxes feels just like sending an email. With that in mind, online fax providers like RingCentral and HelloFax have become increasingly popular. All you need to do is choose the best option that suits your business requirements and individual preferences.
RingCentral is one of the industry-leading online faxing solutions. It rivals HelloFax in terms of functionality and features. Still, HelloFax can be an excellent alternative to RingCentral, especially if you want faxes delivered straight to your recipient’s email inbox. Both fax providers also employ the most robust encryption and security protocols that meet industry standards.
If you aim to send a few faxes for free, HelloFax is the better option because it offers up to 5 free faxes on your first try. But if you want to explore more advanced faxing features without limitations, consider choosing RingCentral.
Send up to 1000 pages of HIPAA compliant faxes for just $25 monthly.
Seamlessly integrate faxing into your existing processes.
Customize your faxing to match your brand and standards.
“I would definitely recommend them”
“For Medicals”
““iFax has helped us make that transition into a paperless reality. Ifax support is always kind and fast to respond to my emails.”
“It was cheaper compared to other providers, the ease of use and very intuitive design and the reliability of the faxes being sent. My team and I always get great support from the team whenever an issue needs to be dealt with.”
If you are looking for an alternative to Ringcentral that is compliant and cost-effective, iFax is a great option
iFax is a HIPAA-compliant fax service with flexible pricing options. With it, you can send and receive faxes complete with detailed logs and real-time status notifications. iFax also has a programmable Fax API that seamlessly integrates into existing software and systems. Plus, it can send faxes in high volumes, considering its 99.99% uptime.
Sign up with iFax now and see why it’s the best online fax solution.
RingCentral supports various file formats, including PDF, Adobe PhotoShop, Microsoft Word, PowerPoint, and Publisher.
Yes, RingCentral deploys dedicated security protocools protocols, such as encryption and fax blocking, to ensure HIPAA compliance while using the service.
