In the realm of multifunction fax machines, the Brother MFC 7420 fax stood tall as a reliable workhorse. With its functionalities and user-friendly design, this all-in-one device is a go-to choice for businesses seeking efficiency and versatility.
In this post, we dive into the key features of the Brother MFC 7420 faxing machine and explore how to use it properly. We will also examine how traditional faxing goes up against the rise of online faxing services.
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Key Features and Specifications of the Brother MFC 7420 Machine
The Brother MFC 7420 boasts an array of impressive features that make it a standout choice for productivity-minded individuals. Let’s discuss each one below.
Super G3 fax modem
The Super G3 14.4kbps fax modem gives you speedy and reliable fax transmissions. This means that your important documents can be sent and received efficiently.
Automatic document feeder
The 35-page automatic document feeder (ADF) is a time-saving gem. It rewards you with effortless scanning, copying, and faxing of multi-page documents.
Large paper capacity
With its generous 250-page input tray, you can reduce the need for frequent paper refills. It helps promote uninterrupted printing or copying sessions.
High-speed printing
Speaking of printing, this multifunction printer excels in speed. The MFC 7420 can produce high-quality prints at 20 ppm. This ensures that your documents are ready when you need them.
Flatbed color scanning
This flatbed scanner adds another level of versatility with up to 9600×9600 dpi (interpolated) resolution. The scanner captures vibrant colors and fine details for enhanced results.
How to Use Brother MFC 7420 for Faxing Documents
Faxing with Brother MFC 7420 is a straightforward process. Here’s a step-by-step guide to help you get started:
- Connect and set up the Brother MFC 7420 by ensuring proper power and network connections, including a dedicated phone line for faxing.
- Load paper into the paper tray, adjusting the guides to fit the size and type of paper you’re using.
- Set fax settings by accessing the appropriate options in the control panel menu.
- Configure parameters such as your fax number, date and time settings, and any specific preferences.
- Prepare the document you want to fax by placing it in the automatic document feeder or on the scanner glass. Ensure it is positioned correctly without any folds, staples, or obstructions.
- Dial the recipient’s fax number using the keypad on the control panel. Double-check for accuracy to avoid transmission errors. Access frequently used fax numbers from the machine’s memory, if available.
- Send the fax by pressing the “Send” or “Start” button on the control panel. The Brother MFC 7420 will scan and transmit the document to the recipient’s fax machine.
- Confirm and complete the process. After the fax is sent successfully, the Brother MFC 7420 may provide a confirmation message or print a transmission report. Keep the fax report for record-keeping purposes, if desired.
Remember to ensure a stable fax signal and active phone line for successful transmissions. Consult the user manual or Brother’s support resources for specific instructions or troubleshooting assistance related to faxing with the MFC 7420.
Traditional Faxing vs. Online Faxing: A Comparative Study
Now, let’s address the elephant in the room—online faxing services. In today’s digital age, cloud-based communication and document management solutions are on the rise. Among these innovative solutions, iFax takes the lead with its seamless and efficient platform. iFax offers a wide range of online faxing features that surpass traditional fax machines.
Let’s explore the difference between both faxing solutions:
Integration and modern features
Traditional faxing operates independently of other communication and productivity tools. Integration with digital workflows, email, or other digital platforms may require additional steps or manual intervention.
Online faxing services give you seamless integration with digital platforms, email clients, and productivity tools. This enables the automatic forwarding of faxes to designated email addresses, integration with cloud storage services, and compatibility with various file formats.
Reliability and uptime
Traditional fax machines can face technical issues, paper jams, or ink problems, leading to communication interruptions. Fax transmissions can fail due to busy phone lines or other connectivity issues.
Online faxing services offer you high reliability and uptime. They utilize robust infrastructures and redundant systems, ensuring consistent availability and minimal downtime. Online faxing eliminates issues related to fax machine malfunctions and busy signals, enhancing overall communication reliability.
Analytics and reports
Traditional faxing lacks advanced analytics and reporting capabilities. Tracking and monitoring fax activities, delivery statuses, and response rates can be challenging.
Online faxing services let you track and analyze fax transmission details, including delivery confirmations, read receipts, and response rates. These insights help evaluate the effectiveness of fax communications and make data-driven decisions.
While traditional fax machines have served as reliable tools, it’s important to acknowledge the advantages of online faxing services. Greater flexibility, cost savings, and increased productivity are all made possible by embracing the digital revolution in communication.
Sign up for iFax today and enjoy a seamless online faxing solution at your fingertips.
